Group Purchasing & Office Manager, Administrative Assistant

Ha Tien Vegas Entertainment Resort located in Kampot province offers a very attractive remuneration and competitive employee benefits. We are seeking for dedicated and enthusiastic applicants for the following positions. This position is fulltime and to be based in our Phnom Penh office.

Position: Group Purchasing & Office Manager 

Location: Phnom Penh Office

The responsibility of a Group Purchasing & Office Manager is to assist and help coordinate the workload as per below detail.

Purchasing:

• Implement and maintain the company procedures of purchasing are followed.
• Supervise the work of the purchasing assistant and all purchases in Phnom Penh
• Ensure the process of obtaining quotations are timely and accurate for all requests
• Provide comparisons for quotations requested and follow up for next action taken and or approval.
• Ensure the delivery schedule, quantity and quality is as requested
• Coordinate with the finance department for payment of all purchases
• Raise purchase orders and  maintain the database of suppliers

Office Management:

• Implement and maintain procedures of Human Resource and Administration Management
• Supervise the admin assistant and oversee the office of the Phnom Penh Office
• Book and coordinate flights, transport and accommodation for staff, management and guests 
• Ensure all the company’s vehicles are maintained according to the schedule
• Update and or renew insurance policies for staffs, vehicle and building and provide assistant on prepare and process employee insurance claims
• Ensure that business/corporate documents, expat visas are renewed on time
• Maintain and update HR/ personnel records regularly
• Oversee the preparation of monthly attendance summary for monthly payroll
• Supervise in staff recruitment activities for Phnom Penh
• Supervise and Acting to be the go-to person and lead the organization of the building for the arrival of Principals and other important executives. This extends to travel and external accommodation requirements if required.

EDUCATION AND QUALIFICATIONS

• Bachelor’s degree. Experience in Office Management.
• Minimum experience of 2 years in Purchasing or Office Management job
• Honest, highly responsible and reliable
• Good computer literacy (Internet and Email, Ms. Word, Excel).
• Ability to manage multiple tasks.
• Good communicator, and possess strong decision-making skills.
• Good team player
• Good writing and speaking in English and Fluent in Khmer
• Able to work independently or as a team
• Good integrity, positive attitude, helpful, high commitment, competence and motivation.

Position: Administrative Assistant

Location: Phnom Penh Office

No. of Hiring: 1  

DUTIES AND RESPONSIBILITIES

• Assist and act as translator in managing facilities
• Coordinates with building admin and suppliers for any problems pertaining to office facilities
• Act as office receptionist - welcome/receive company visitors and suppliers
• Receive incoming documents and forward to respective addressee
• Manage and monitor office and housekeeping supplies and coordinate deliveries
• Coordinate with Purchasing team for business-related purchases
• Assist HR Department with Payroll preparation and recording of attendance, annual leaves/public holidays of all employees
• Coordinate with Finance Department for HR/Admin related purchases
• Makes travel and hotel arrangements as needed
• Coordinates with travel agency for visa requirements of expat staff
• Manage, monitor, control and arrange daily supply of noodles and coffee of all staff
• Clerical duties such as photocopying, filing, scanning, data entry
• Other tasks that may be assigned from time to time 

QUALIFICATIONS & SKILL

• Bachelors Degree in related field
• At least 2 years experience in the same or similar role
• Computer literate and experience with excel, Microsoft word
• Good in written and spoken English
• Willing to travel
• Honest, trustworthy and a team player
   

HOW TO APPLY

Interested applicants should submit their CV and cover letter with 4x6 photos to HTV HR Department by email to [email protected].

Only shortlisted candidates will be notified.